Group Calendar


	Where am I?

This is a group calendar. It's a public calendar that is meant for the use of a group of people such as a workgroup. The group members can create events and tasks in this calendar, and all other members can see them and copy them to their own personal calendars.


	What can I do here?

Change the view

As well as the usual views, there are special calendar views:

View	Description	To display
month	Shows the least detail, and highlights the current day.	Choose View > View by Month.
week	Highlights the current day.	Choose View > View by Week.
day	Shows the most detail, in time slots. Tasks and untimed events are displayed at the top of this view.	Choose View > View by Day.
work week	Shows only your work week days, in day view.	Choose View > View by Work Week

Display additional information

To open a pane to the left of your calendar, click Show Today List. This pane shows:

Today tab	Shows tasks that start today or are still ongoing, and events that take place today. Tasks are listed before events, with urgent tasks and events before nonurgent ones.
Calendars tab	Lists all calendars that are available for you to display combined.
mini month pane	Displays dates by month. The bigger you make this pane, the more months you will see. Days containing events are in bold.

Navigate to different dates

To move to different dates in the calendar, click the navigation buttons in the top right corner. To return to today's date, click Today. You can also select dates in the mini month pane under the Today list to move to those dates.

Create events

To create an event in the group calendar:

Click New.

Update the Event form.

If you are setting up a meeting, you can invite others who don't have access to this calendar using the Participants tab. When you add the name of someone who also has a personal calendar on your server, FirstClass shows you their availability for your suggested meeting time. In the same way, you can book resources (such as a projector) on this tab.

You can make your event a repeating event, and also generate a reminder for yourself.

Create tasks

To create a task in the group calendar:

Choose New Task from the New button dropdown arrow.

Update the Task form.

You can generate reminders for yourself that will pop up before the start and due dates.

Combine calendars into one view

To view items from other calendars combined with the group calendar:

Click the Calendars tab in the Today list pane of the group calendar.

Select the checkboxes for the calendars you want to add to the view.

To color code a calendar so that all items from that calendar display in the same color, choose Color from the calendar's context menu on the Calendars tab.

To add a calendar to the Calendars tab, press Shift and drag it to the calendar.

Import and export events and tasks

You can also import (and export) calendar events and tasks.

Share the calendar with others

Sharing a group calendar with others involves two things:

• granting them an appropriate level of permissions, to control what they can do with the calendar

• making sure they can actually see the calendar, so they can work with it.

To grant others permission to use the group calendar:

Choose Collaborate > Permissions.

Update the Permissions form.

For information on the permissions you need to set, press F1 while this form is open.

If this calendar isn't in a container to which others in the group have access, you can put a link to the calendar on their Desktops.

To put a link to the group calendar on someone's Desktop:

Select the group calendar.

Choose Subscribers from the context menu.

Click Add Subscriber.

Select the user.


	Is there more?

For more information about calendars, click here. You can also choose Help > Contents at any time, and open Client Help.